Office Administrator

Position Type: 
Markham, Ontario – Canada
Job Description: 

Quanta Technology is seeking a qualified person to fill a full-time office assistant position with its office in Markham – Ontario.

General Description:

The Office Administrator is responsible for all duties related to the day-to-day operation of the office including ordering and maintaining proper stock of business supplies and food & beverage for the office, overseeing incoming/outgoing mail and packages, answering and directing phone calls, receiving visitors, and maintaining marketing material. The position also provides career advancement opportunity and potential for promotion. This role reports directly to the Office Manager and supports the local Protection BA Team Manager & Sr. Director of HR.

Primary Responsibilities:

  • Ensure proper office appearance and organization’s well-being.
  • Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis.
  • Receive and arrange mails and coordinate incoming/outgoing shipments.
  • Coordinate UPS and FedEx accounts, and charges and all mail exchanges with other offices or customers.
  • File office expenses and manage overhead charges. 
  • Organize office events including major cultural events, Lunch &Learn, monthly birthdays and departures.
  • Assist Human Resources with on-boarding of new employees and interns.      
  • Manage marketing material, advertisement, and brochure associated with service offering.
  • Support organizing workshops and training session with customers and/or internal to the office.
  • File and track the research and development activity summary with Ontario Government for the eligible hours.
  • Responsible for the office’s building security account.
  • Greet, announce, and direct all office visitors.
  • Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis.
  • Complete other administrative duties as needed.


Skills required and Qualifications:

  • A minimum of one year of professional experience in office administration, reception, customer service, executive assistance, or similar field.
  • Fluency in English, both speaking and writing knowledge.
  • Ability to effectively communicate with customers, vendors, and all employees.
  • Excellent organization and multi-tasking skills with strong attention to details.
  • Ability to answer calls and respond to inquiries over the phone or follow up with customers.
  • Ability to properly blend in a multi-cultural organization and fully respect all others.
  • Excellent skills in using Microsoft office tools (excel, PPT, word, etc.).
  • Valid driving license in Ontario with good insurance record.

Owning a car (method of transportation) is a plus.