Payroll Administrator

We’re currently searching for an experienced Payroll Administrator to join our accounting team. If you’ve got the following skills and work experience we’d love to hear from you! This position will focus on timesheet and payroll processing for two separate 3rd party payroll providers for our US and Canadian divisions. It includes working closely with HR and Operations to ensure headcount data is based on the most updated and accurate information.

 

The right person for this role will be a seasoned Payroll professional with superb organizational and customer service skills, excellent time management, an in-depth understanding of the benefits process and accounting journal entry creation. Additionally, this person will track the changes made in the ERP system and ensure that those changes are correctly reflected in both of the 3rd party payroll systems.

PRIMARY RESPONSIBILITIES

  • Processing timesheets on a weekly basis for US and Canada entities
  • Processing of multi state bi-weekly payroll in an accurate and timely manner for US and Canada
  • Complete processing of 401(k) within Corporate systems
  • Detailed review of timesheets and point person for payroll audits
  • Research and respond to payroll questions and concerns as required
  • Assist in developing and maintaining internal process documentation as required
  • Communicate with both payroll companies on reporting needs
  • Communicate with Finance and HR on biweekly approval of payrolls
  • Perform other payroll tasks as necessary and assist in special projects as required
  • Notify Corporate of new state tax registration needs
  • Generate ad hoc reports from ERP system
  • Act as a back up to other team members as needed
  • Performs other duties as required

KNOWLEDGE AND SKILL REQUIREMENTS

  • Minimum of five (5) years’ experience processing payroll for a multi-state, multi-country employer with multiple locations
  • Experience with 3rd Party payroll processing companies, without integrated HR/Payroll software package
  • Experience with a web-based time and attendance reporting system
  • Knowledge of state and federal wage and tax laws and overtime requirements
  • Ability to analyze and manipulate data using advanced excel skills
  • Ability to successfully perform multiple tasks with strict deadlines with little supervision
  • Bachelor’s degree preferred, or associates degree plus seven (7) total years of work experience
  • Working knowledge of payroll best practices
  • Must be detail-oriented, professional, dependable and have excellent customer service skills
  • Ability to maintain a confidentiality
  • Strong work ethic and team player
  • Experience with Paychex and Ceridian systems is a big plus
  • Reporting skills associated with either system also a big plus
  • CCP Certification is a plus

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